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September 16, 2020

The Modern Office: 5 Tips for Organizing Your Remote Office


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Remote work has been on the rise for quite some time now. In fact, between 2005 and 2017, remote work in America increased 159%, according to a FlexJobs & Global Workplace Analytics Report. While there was much debate on the pros and cons of remote work, no one could have predicted that in 2020, almost the entire world would witness the largest remote learning experiment. COVID-19 has forced the closing of offices globally and the adoption of remote working.

Why the World is Ready for Remote Work

Working remotely might have seemed impossible a few decades ago. But that has changed, mainly thanks to cloud computing. Cloud computing provides accessibility to all information and data that employees require and that too from anywhere and at any time. Plus, the access is highly secure. Administrators can set secure access and identity policies for employees to keep data safe, according to experts at GOBI Technologies. This ensures that employees have the correct permissions for what they can and cannot access. These settings can also be configured remotely.

In addition, cloud computing offers easy vertical and horizontal scaling, to accommodate changes in the business model or expansion.

How to Organize a Remote Office

While remote working has been made easier by cloud computing, there still are challenges faced in organizing a remote office. Here’s how you can overcome such challenges.

1. Have Robust Communication Channels

Around 20% of the people feel communication is the biggest problem in working remotely, according to Buffer’s 2020 State of Remote Work Report. That is why setting up effective communication channels is vital. You can use video conferencing tools to brainstorm ideas, emails for companywide announcements and updates, and instant messaging for urgent needs.

2. Equip Your Employees

Ensure that the employees have the right equipment to work remotely. For this, they might need more than just a laptop or smartphone. For instance, they should have a camera for video meetings. Also, understand that people might take time to learn to use this technology properly.

3. Focus on Outcomes, Not Process

When working remotely, people might be juggling work and family commitments. At such times, it would be better to not control how they complete their work. Instead, allow them to use the style that makes them the most productive.

4. Use Objectives

Role definitions can start to fade due to the disruptions. This can make employees unsure about where to focus. Focus on the objectives of various processes to provide more clarity about what the employees need to do. This also improves engagement levels.

5. Improve Recognition

During times of disruption, the employees desire recognition, since their work increases. Recognition not only motivates employees; it also inspires others to emulate the behavior.

Most importantly, keep channels of feedback open so that you can get to know the obstacles faced by your employees and work to remove them.

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